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How to Optimize Your Workflow with Interview Scheduling Software

Shiva Outreach
How to Optimize Your Workflow with Interview Scheduling Software

In this 21st century, Recruiters face a hard time hiring the right individual for the job after a grueling hiring process.

It is because a huge amount of data gets processed during & after every recruiting campaign. 

Processing such a huge amount of data is not possible without the involvement of an online Interview Scheduling Software. 

For acquiring new talent to propel the growth of the company, interviews have become a vital hiring process.

Putting together an interview schedule that works for everyone is hard for the HR personnel. 

The problem with the old-school interview management system requires coordinating many schedules, sending countless emails & juggling with last-minute schedule changes that turn into a headache for the hiring professionals.

 So here is the question:-

How to reduce time spent on scheduling interviews & optimize the workflow?

When your job is all about finding the right candidate for your company, you can manage the troubles that come with the booking with the help of perfect online Interview Scheduling Software. 

Whether you want to schedule interviews or screening calls, you have to find that exact time slot that works for everyone in the hiring process & which can be possible with the use of the best interview scheduling software available online such as Picktime. 

There are many online Interview Scheduling Software available in the market claiming to be the best. 

But with Picktime online Interview Scheduling Software, your task of scheduling interviews gets easier.

But before moving any further, let’s know all about Interview Scheduling Software, its benefits & how you can change the workflow with its help.

So, let’s start:-

What is Interview Scheduling Software?

Interview Scheduling Software is an online system through which you can make all your interview scheduling tasks easier. 

All such tools contain, a wide array of features that will benefit you & your business daily. 

By the way, there are many interview scheduling software available in the market for a price.

Through Picktime (free online Interview Scheduling Software), you can be able to spend more time with your candidates for evaluating them & less time scheduling interviews. 

Even managing your staff gets easy besides scheduling interviews with our free online appointment scheduling software. 

Moreover, you can also mark particular days available for an interview while interviewing many candidates & give your business page link to the candidates via Picktime for booking in the time frame of your choice. 

Now, it’s time to know about the features of Picktime appointment scheduling software that can help any recruiter to do his work. Please go through all the features given below:-

Key Features of Interview Scheduling Software

When it comes to Picktime, there is no other software available in the market that offers so many features:-

Now, it’s time to see what the benefits are all about & what they have to say:-

Benefits of Interview Scheduling Software

A good online Interview Scheduling Software will help to simplify the booking of all the scheduled interviews for the day for its user and this is the way they come in handy:-

This is the first & foremost priority offered to you by any software including Picktime to allow candidates to book an interview in a hassle-free manner with a company’s recruiter based on the availability of your calendar.

As a user, you can create many event types & customize their settings. You can also schedule interviews in a group & can also use it for scheduling all your meetings too. 

Users can put the Picktime ‘book now button on their respective websites & can turn prospective visitors into clients.

Any client or candidate can click on the book now button to schedule an interview with the company. It is as simple as booking movie tickets online.  

Don’t worry if you don’t have your website. With every new account, Picktime provides a unique business URL that you can use to create your booking page.

This is one of the best merits of this scheduling software that comes for free & if you go for any other online software with the same feature, then there will be a fee involved.  

Picktime is a very well-crafted scheduling software for making last-minute changes as easy as possible for its users.

In case, your interviews completely get canceled, run late, or cause a total mess, Picktime software fixes all such changes in moments.  

The Picktime design enables you to let your candidates select your availability themselves. 

Your candidate can use the software to click & drag to create the blogs of the time you make it available for them. 

Once that happens, Picktime takes the charge from there & schedules interviews for them. 

Once the booking process is complete, automated email & SMS notifications get sent to the candidates till the commencement of the interview.

So, if you want to make your interview scheduling process easy & simple then you should go for the best interview scheduling software & it is none other than Picktime. 

Now, all these features & benefits stated above will help you to optimize your workflow with the best online Interview Scheduling Software available in the market. 

But, the real question is, what are the strategies available to optimize your workflow with effective Interview Scheduling Software. 

Optimizing Workflow with Interview Scheduling Software

Recruiters always use well-practiced & genuine strategies to improve the workflow with interview management software daily.

But for doing so, the very first step that any user can take is to get an interview management system.

A meeting room management software such as Picktime can make meetings the driving force behind your company’s success. 

As already stated above, some of its key features consist of a bundle of useful functions and might help optimize the workflow with effective Interview Scheduling Software. 

Hence, if this is what you want, then follow the guidelines given below:-

  1. Let your interview management system organize your contacts

     

    Using interview management system, you can find contacts easily and schedule interview.

    The best interview scheduling software available in the market will have multi-level groups & powerful filters that will avoid misplaced or lost contacts. 

    All such platforms have unlimited customizable fields which will enable you to store any kind of information.

    Since the main objective of your interview process scheduling software is to increase efficiency. Almost all the scheduling software found in the market offers contact integration to export contacts base.

    Hence, merge your stored contacts in the appointment scheduling software with systems such as Microsoft Outlook, iOS, Android & Google to increase efficiency. 

    Even for the printing of the contact information, you can easily use the features of your interview process scheduling software. 

    Apart from that, it is also very easy to export contacts & send them over to an employee or entity who requires them.      

    Last but not the least, your meeting room management software can enhance your workflow your smartphone.    

    Hence, you don’t have to write the candidate’s number on a piece of paper to make calls. You can simply do it then & there with the help of candidates’ management software.

  2. Ensure nothing is left behind with cloud integration

    All those companies involved in the hiring process use appointment scheduling software for multiple users across their departments. 

    It is not only used for hiring talent but also used as a tool for storing huge amounts of data. 

    Every mid or large-size company possesses hundreds or even thousands of large-scale documents, making them enlist the assistance of cloud services to store these files, contact lists & other digital assets.

    According to the results & prediction stated by Statista, By 2022 the public cloud computing services market will go beyond $364 billion. 

    The above-mentioned statistics are signifying an increasing number of organizations adopting & relying on the cloud for their business processes.  

    Some of these on-demand cloud services available in the market such as Google Suite, iCloud, Toodledo, Office 365 & Dropbox.   

    Now, here is the tricky question:- 

    How to store large contact base with interview scheduling software?

    Integrate the data you have on your cloud services with your appointment management without modifying your workflow. 

    Hence, to ensure that nothing is left out of the loop with your existing data on the cloud & the information on your interview scheduling software, be sure to integrate everything using the system’s cloud integration features. 

    By doing so, you can have every piece of data inside one software making your workflow more efficient & easy. 

    You will get more time to focus more on your priorities

  3. Have an effective collaboration with your interview scheduling software

    There is a misconception that only one person is in charge of scheduling interviews & appointments.  

    In reality, there are several teams involved in scheduling appointments & most of the time these interviews & appointments require a joint effort by different departments in the company. 

    Even a successful magazine like Forbes also recommends distributing functions for successful scheduling, leading to effective time management & increased productivity for any company.  

    This is one of the best reasons why appointment scheduling software such as Picktime exists for multiple users. It makes all the teams involved to collaborate & co-ordinate efficiently. 

    Any scheduling software that you are using should have features such as multi-user access to your database. 

    It means that as a manager, you can provide access to certain users & enable your employees to distribute your calendar, contact & email lists, to-do lists, notes & passwords to all your team members.   

    An effective online interview scheduler also works as a collaborative tool for companies required to rapidly share schedule-related elements. You can easily search in the database stored in the software liked with your smartphone & get what you are looking for in a matter of seconds.

  4. Distribute content to all your candidates

    Your interview management system should support mass messaging. Hence, you might not need to deliver messages one by one, since your platform empowers you to function easily & send you the desired content to a particular group of people or contacts. 

    You can even send what you want to say to all those people on the contact list. 

    Interview Scheduling Software will save you from the tiring process of messaging the contacts or candidates individually. Making your team a productive unit with more time for other assignments on the workflow. 

  5. Reduce your costs by investing your time & money in just one platform

You will get your hands on lots of Interview Scheduling Software available in the market. We are sure that you will find or choose the one that is suitable for the needs of your company.

If you are still puzzled about choosing the right one, you can hit the internet search engines such as Google and browse & read through all the reviews on the scheduling software that you are looking for. 

Investing your time & resources in a powerful appointment scheduling software will help your company to cut costs drastically. 

It will also save you from losing money through unnecessary workflow procedures that can be automated or left to technology.

Choose Picktime as your free interview scheduling software to reduce the cost and optimize your work.

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